Privacy and limitations
Everything stays on your Mac
- Refr has no account, sign-in or subscription.
- It doesn't upload documents, send telemetry or analytics, or check for updates. It makes no network connections of its own. The only time it reaches the internet is when you click a link in About Refr, which opens your browser.
- Documents are read into memory. Refr writes only files you ask it to save, plus the files below.
| File | Holds |
|---|---|
~/Library/Application Support/Refr/recovery.pdfspace |
The recovery copy, including its original PDF. It exists only while a document has unsaved changes. |
~/Library/Application Support/Refr/recent.json |
Paths of the last ten files you opened or saved |
$TMPDIR/Refr/<title>-print.pdf |
The PDF created when you print |
To remove all traces, quit Refr and delete ~/Library/Application Support/Refr.
Workspaces contain the whole document
A .pdfspace workspace embeds the complete original PDF, including anything that's
cropped out or hidden under an annotation. Share a workspace only with people who may see
the entire original document.
What Refr deliberately doesn't do
Refr leaves features out rather than doing them badly. The All tools panel lists the ones that are missing, disabled, so nobody mistakes a visual effect for a security feature.
| Not supported | Why it matters |
|---|---|
| Redaction | Cropping only hides content with the page's crop box, and covering text with a shape only draws on top of it. The original text and images are still in the PDF and can be recovered. To remove sensitive content, use a tool that does true redaction. |
| Certificate-based digital signatures | A drawn signature is a visual mark. It doesn't prove who signed or show whether the document changed afterwards. See Fill and sign. |
| Encryption and password protection | Refr can't add a password, and it can't open password-protected PDFs. |
| OCR | Scanned pages without a text layer can't be searched, selected or marked up by word. You can still draw on them and mark areas. |
| Interactive form filling | Form fields aren't filled. Add text on top of them instead. |
| Editing existing page content | Refr adds content on top of pages. It doesn't change the PDF's own text or images. |
A watermark added with Add watermark is also a visual mark. It's easy to remove from the workspace, and in an exported PDF it's ordinary page content, not a protection.
Other limits
| Limit | Value |
|---|---|
| Open documents | 8 |
| Pages per document | 4,096 |
| Combined size of source PDFs in a document | 64 MB |
| Annotations per document | 50,000 |
| Undo steps per document | 100 |
| Pages in a split archive | 300 |
| Exported PNG | Longest side 4096 px |
Exported annotation text uses Helvetica with Windows-1252 characters. Text in other scripts shows in the viewer but may be missing from exported PDFs.